Contract Administration

• Real-time list of items requiring input
• Color coded to visually identify new and overdue items
• Automatically dismissed once input is completed

• Obtain clarification or pose a question to any project group or individual participant
• Create private Clarification Requests with role-based access

• Users can specify which types of e-mails they want to receive
• E-mails are automatically distributed to the correct people Automatically combines documents, attaching the single PDF, to the e-mail

• Organize and record all meeting details
• Track and assign action items to project participants
• Distribute meeting minutes via e-mail
• Create private meetings with role-based access

• Use the Project Summary to visualize project document progression, including document aging, in real-time
• Flexible, detailed document specific reports with convenient filters to control which data displays on the reports
• Document specific reports: A summary version formatted for printing; many exportable versions, including a CSV file that can be opened in spreadsheet software

• Upload documents or reports for acknowledgement of receipt
• Create private Documentation documents with role-based access
• Send to any project group or individual participant

• Organize and record communication sent on project
• E-mail project documents, at any time, to anyone, directly from within Onware

• Own and archive all project data
• Role-based access to folders and files
• Unlimited Storage
• Accessible by all project participants 24/7

• Stamp Submittal PDF drawings directly in Onware using our built-in stamping tool
• Tag PDF attachments with live links to Onware document(s)
• Use our Bluebeam integration to create Studio sessions, notify reviewers to join the session, mark up the drawings, and retrieve the final document – without leaving Onware

• Create, store and manage an unlimited number of users, companies and projects
• Assign user permissions
• Invite users to collaborate on your project(s)
• 150+ settings for unique project configuration

• Electronic timesheet and expense submission, approvals, tracking and reporting by billable or non-billable line items
• Flexible approval hierarchy
• Per user accrual tracking for sick, vacation, time in lie and/or overtime
• Project invoice billing reporting

• Propose an alternate during the bidding process

• Official letter to bidders acknowledging successful or unsuccessful bid submission

• Notification to bidders of modification to the previous bid documentation

• Easily request, track and report Consultant input on instructions
• Record acknowledgement of instruction received by Contractor
• Approval process flexibility
• Watch how to issue a supplemental instruction

• System automatically identifies and notifies users of the discipline(s) selected by the Contractor their response is required
• Contract Administrator reviews all responses prior to answer returned to Contractor
• Follow-up questions managed as a revision of original question
• Watch how to issue a RFI

• Easily request, track and report Consultant input on substitution requests
• Substitution resubmissions managed as a revision to the original submission
• When accepted, system automatically transfers information from substitution to scope change document

• Retrieve real-time weather data directly within Onware for the project’s location and date of review
• Document and manage deficiencies and/or safety issues with observations
• Upload supporting images or drawings to observations
• Create inspection checklists that can be used across all or specific projects
• Watch how to issue a site visit

• Stay on top of submittals with detailed searching and reporting
• Save time by stamping documents directly inside of Onware
• Start and end Bluebeam sessions for drawing markups, including invite reviewers directly from within Onware
• Contractor submissions can be distributed to Consultants for review as part of the review process
• Watch how to issue a submittal

• Contractors easily submit their monthly invoices and backup documents for review and payment certificate issued
• Quickly Track and manage Claim review deadlines to ensure timely response or payment
• Easily request, track and report Consultant input
• System chronologically maintains records and automatically calculates payment amounts, including current and previous of retained, released and paid amounts
• Watch how to approve a progress claim

• Consultant(s) propose an identified scope change
• Custom numbering scheme to swiftly filter and sort by originating Discipline
• Quickly transition Consultant Recommendation into a scope change document
• Watch how to review a consultant recommendation

• Approval of scope change prior to pricing requested
• Flexibility to implement a dollar value threshold
• Role-based access ensures targeted visibility

• Submit estimated price of requested scope change in as little as 2 clicks
• Easily request, track and report on Consultant(s) input on submitted pricing
• Time Impact and Quoted value automatically populate into the Change and subsequent Change Order
• Watch how to create a quotation

• Change, also known as a Contemplated Change Notice or Proposed Change Notice
• Categorize Changes by Code and/or Discipline for easy filtering and reporting
• Seamlessly pre-populate change details, such as Title, Contract and dollar value into the Change Order
• Track and report on multiple timelines, such as number of days to receive pricing and number of days to issuance of Change Order
• Approval process flexibility
• Watch how to issue a change for pricing

• Pre-populated with details from the Change, such as title, contract, and dollar amount
• Original and revised Contract Value, previous and current CO value automatically calculated chronologically by the system
• Compile all documents related to scope change, including supporting documents, into one PDF “package”
• Watch how to issue a change order

Most construction projects involve large volumes of information that is manually inputted into a construction software system. Often, these pieces of information need to be typed into more than one system. All this manual inputting translates into hours wasted each week and opens up to human error. However, for contract administrators, prime consultants, and architects alike, they rely on having up-to-date, accurate information to better understand the situation and make informed choices. Onware Sync will seamlessly connect your applications to save time and effort and save money.

How Onware Sync Works

This product synchronizes your data from one application to another via a cloud-based system. Onware Sync is set to run automatically in the background to collect and process information from one system and inputs it to the next system of choice.

For example, if you have a Request for Information from Onware that needs to be processed into Procore’s construction management system, your information can be communicated, hands-free without any effort, using Onware Sync. Once Onware Sync is onboard, your workflows will be connected to one another. The system will regularly pull data to keep everything in sync for you. Use Onware Sync to communicate between systems. By integrating your systems, you can improve productivity and focus on more important aspects of your project.

Subcontractor Risk

Make better decisions in buying out subcontracts, while having a complete history and current performance of subcontractors across all your projects in one place.

Risk Mitigation

Quickly identify financial risk of unexecuted change orders and their aging across all projects.

Build Your Own

Start with one of overe 50 construction industry specific templates, or build your own with easy drag-and-drop, so you don’t have to wait on an IT change request to get your answers.

Response Times

Reduce schedule impacts by having complete transparency on response times on project communications and key project deliverables.