Contract Administration

• View a real-time list of all items requiring input
• Quickly identify new and overdue items with color coding
• Automatically dismiss inputs once completed

• Obtain clarification or ask questions to any project group or individual participant
• Create private Clarification Requests with role-based access

• Customize notifications to control the types of emails you want to receive
• Automatically send emails to the correct people
• Automatically combine documents and attach single PDFs to e-mails

• Organize and record all meeting details
• Track and assign action items to project participants
• Distribute meeting minutes via e-mail
• Create private meetings with role-based access

• Use the Project Summary to visualize project document progression, including document aging, in real-time
• Generate document-specific reports with convenient filters to show data and details important to you
• Print a summarized version of your document-specific reports
• Export your reports in various supported formats, including CSV files that can be opened in spreadsheet software

• Upload documents or reports for acknowledgement of receipt
• Create private documentation documents with role-based access
• Send documents to any project group or individual participant

• Organize and record communication sent on project
• E-mail project documents, at any time, to anyone, directly from Onware

• Upload large files with Unlimited Storage
• Share folders and files with role-based access
• Access documents anytime, 24/7
• Own and archive all project

• Stamp Submittal PDF drawings directly in Onware using our built-in stamping tool
• Tag PDF attachments with live links to Onware document(s)
• Use our Bluebeam integration to create Studio sessions, notify reviewers to join the session, mark up the drawings, and retrieve the final document – without leaving Onware

• Create, store, and manage an unlimited number of users, companies, and projects
• Invite users to collaborate on your projects
• Assign user permissions
• 150+ settings for unique project configuration

• Digitally submit, approve, and track time and project expenses digitally with our electronic timesheet and expense submission, approvals, tracking, and reporting by billable or non-billable line items
• Set up a flexible approval hierarchy
• Track accrual sick leave, vacation time, time in lieu, and overtime per user
• Report project invoice billing

• Propose an alternative vendor during the bidding process

• Send an official letter to bidders acknowledging successful or unsuccessful bid submission

• Notify bidders of modification to the previous bid documentation

• Easily request, track, and report Consultant input on instructions
• Record the Contractor’s acknowledgement of instruction
• Benefit from a flexible approval process
• Watch how to issue a supplemental instruction

• Automatically identify and notify users that their response is required
• Allow Contract Administrators to review all RFIs before responding to the Contractor
• Revise original question with follow-up questions
• Watch how to issue a RFI

• Easily request, track, and report Consultant input on substitution requests
• Manage substitution resubmissions as a revision to the original submission
• Automatically transfer information from substitution to scope change document

• Retrieve real-time weather data directly within Onware for the project’s location and date of review
• Document and manage deficiencies and/or safety issues
• Upload supporting images or drawings with your observations
• Create inspection checklists for use across all or specific projects
• Watch how to issue a site visit

• Stay on top of submittals with detailed searching and reporting
• Stamp documents directly within Onware
• Start Bluebeam sessions for drawing markups, and invite reviewers directly from within Onware
• Send Contractor submissions to Consultants for review
• Watch how to issue a submittal

• Allow Contractors to easily submit their monthly invoices, backup documents for review, and issued payment certificates
• Quickly monitor claim review deadlines to ensure timely response or payment
• Easily request, track, and report Consultant input
• Maintain chronological claim records
• Automatically calculate payment amounts, including current and previous retained, released, and paid amounts
• Watch how to approve a progress claim

• Allow Consultants to propose an identified scope change
• Quickly filter and sort Consultants by discipline with Onware’s custom numbering scheme
• Quickly transfer Consultant Recommendation into a scope change document
• Watch how to review a consultant recommendation

• Approve scope changes prior to requesting pricing
• Implement a dollar value threshold
• Ensure targeted visibility with role-based access

• Submit estimated price of requested scope change in just 2 clicks
• Easily request, track, and report on Consultant input on submitted pricing
• Automatically populate Time Impact and Quoted value into the Change and subsequent Change Order
• Watch how to create a quotation

• Easily manage Change (Contemplated Change Notice or Proposed Change Notice)
• Categorize Changes by Code and/or Discipline for easy filtering and reporting
• Seamlessly pre-populate change details, such as Title, Contract, and Dollar Value into the Change Order
• Track and report on multiple timelines, such as number of days to receive pricing and number of days to issuance of Change Order
• Benefit from a flexible approval process
• Watch how to issue a change for pricing

• Pre-populate Change Orders with details, such as Title, Contract, and Dollar Amount
• Automatically calculate original and revised Contract value and Change Order value in chronological order
• Compile all documents related to scope change, including supporting documents, into one, combined PDF “package”
• Watch how to issue a change order

For most construction projects, contract administrators handle large volumes of information across multiple construction software systems. Often, contract administrators manually type this information into each system. However, manual data entry prevents contract administration from running smoothly because it is time consuming and prone to human error. Contract administrators, prime consultants, and architects rely on having up-to-date, accurate information to ensure construction projects are completed on time, in budget, and within scope. Onware Sync will seamlessly connect your applications to save time, effort, and money. Integrating your existing construction management systems with Onware’s contract administration software is easy.

How Onware Sync Works

Onware Sync synchronizes your data from one application to another via a cloud-based system. It runs automatically in the background to collect and process information from one system and input it to the next system of choice.

For example, if you want to process a Request for Information (RFI) from Onware in Procore’s construction management system, you can use Onware Sync to transfer this information between Onware, Procure, or other construction management platforms. Once Onware Sync is running, your workflows will be connected to one another. The system will regularly pull data to keep everything in sync for you. Use Onware Sync to communicate between your construction management systems. By integrating your systems, you can improve productivity, manage contract administration with ease, and focus on more important aspects of your project.

Subcontractor Risk

Make better decisions in buying out subcontracts. View past and current performance of subcontractors across all your projects in one place.

Risk Mitigation

Quickly identify financial risk and aging of unexecuted Change Orders across all projects.

Build Your Own

Start with one of over 50 construction industry specific templates or build your own with easy drag-and-drop, so you don’t have to wait on an IT change request to get your answers.

Response Times

Reduce schedule impacts by having complete transparency on response times, project communications, and key project deliverables.