Easy to Use
Submit a Request for Information in as few as 5 clicks. Entering a response to an RFI can be done in only 2 clicks!
Onware automatically distributes your issued document to the correct people. Users can specify which e-mails they wish to receive—such as a notification whenever a Supplemental Instruction is issued. No more remembering who wants to receive which documents; reducing e-mail clutter and overload.
Need a PDF of the document? Onware has you covered with built-in direct to PDF support for documents as well as reports. When receiving e-mail notifications, Onware will deliver you a PDF of the document and even combine it with other PDF attachments to help keep everything organized.
Whether you have signed up to receive e-mail notification or not, Onware lets you know which documents need your attention. Your main menu displays a list of ‘alerts’ or action items of documents that are awaiting your input and is automatically dismissed once your input is provided. You can even choose to receive a daily digest of all your action items by e-mail.
Onware is mobile friendly and engineered to avoid things that slow web applications down, so if you are on site with only 3G you can still use Onware efficiently.
We are constantly testing with different platforms and version to make sure. Whether your favourite is Safari or Chrome, or you are stuck on Internet Explorer 11, Onware will work equally well.
All Onware users work off the same secure central database, with no syncing required. Our cloud offerings leverage state-of-the-art Windows Azure SQL Database, with redundant systems, and regular backups. At the end of the project, final documents along with all attachments can be exported for archiving.
Hate having to re-type the same thing over and over? We do too! Onware makes it easy to copy text from one document to another. For example, we automatically bring the text from a Contemplated Change in to a Change Order, you won’t have to enter the title or description over again.
When a contractor prices a Change, they enter the dollar amount which Onware automatically carries forward into the Change Order and onto the Progress Claims – all without having to re-enter it! This helps to eliminate errors that could result in having to amend and re-issue dozens of documents. Plus, automatically calculating the amounts of the Change Orders means you can retire your existing spreadsheets.
It’s a drag printing out piles of documents and signing them all by hand, plus it’s a waste of paper. Onware helps by allowing you to upload your signature and then automatically inserting it in the documents that you issue. If someone is still signing the traditional way, we have you covered by allowing you to upload the signed versions at all approval steps.
Remember that RFI about “acoustic tiles” from 3 months ago? Track it down easily with keyword search. There was a cost impact on that one, wasn’t there? You will know right away with a link between the RFI and a Contemplated Change. Onware not only makes it a trivial exercise find project documents, it lets you cross reference both in the documents themselves as well as on reports.
Each document in Onware provides at least two reports: a summary version formatted for printing and a CSV file that can be opened in Excel or your favorite spreadsheet. Using a set of convenient, well-thought out filters, you can control which data will show up on these reports. Need to know which outstanding RFIs are waiting a response from your electrical consultant? It’s only 6 clicks away.
Run a Project Summary report on each of your jobs to see all outstanding items, including RFIs, Changes, and Shop Drawings, showing their status as well as who it is waiting for. Click on any item for more detail.
Maintain standards on turn-around time using Onware’s Active Items report. It shows summary information on Requests for Information, Changes, Progress Claims and Shop Drawings with their age in days. Managers can schedule this report to be delivered to them by e-mail on a recurring basis.
Onware has numerous reports for performance metrics to compare projects. From tracking response times and summarizing by Studio or Business Unit, to a summary of Changes by code on your projects and comparisons across other projects.